SERTAC Meeting Minutes

Minutes

JUNE 26, 2007

3:15-5:15
St. Joseph’s West bend

 

SERTAC Chair

Steve Andrews M.D.

SERTAC Coordinator

Robert Ramerez

Minute taker

Jessica Konen

Attendees

Steve Andrews, Dean Becker, Annette Bertelson, Todd Bluhm, Brad Bowen, Sandra Brinker, Stacey Carlen, Katrina Ceci, Mollie Collar, Al Davies, Debbie Dries, Pepe DuDevoire, Pamela Fischer, Lisa Hass-Peters, Frederick Hornby, Karen Keys, Yvette Karweik, Judy Lafond, Suzanne Martens, Karen McCuaig, Dan Murphy, Ron Pirrallo, Betsy Rambo, Robert Ramerez, Claire Rayford, John Schindler, Tony Scholten, Chris Sima, Ann Sokop, Todd Van Langen, Cinda Werner, Andrea Winthrop, Paul Wolf, Jay Wuerker

 

 

 

1. New Members:   Welcome and Introductions by SERTAC Chair Steve Andrews M.D.                                                                                         3:20-3:25

                                  Approval of March and May Minutes.  

 

 

2. SERTAC Chair Updates:         Presented by Steve Andrews M.D                                                                                                                         3:25-3:30                                                                                                                                         

                                A.  No updates

 

 

 

3. Executive Council Updates:       Presented by Steve Andrews M.D.                                                                                                                      3:30-3:35

                                 A.  The Executive Council will meet in September, but there will be no SERTAC meeting that month. The Executive Council will be conducting a strategic planning session. New objectives will be discussed at the August meeting.

     

 

 

        E) No July SERTAC meeting:

           Just a reminder, there is no meeting scheduled for July or September. The next meeting will be in August.  Also, there will be updates on the

          SERTAC website in late August. The calendar has been updated and Robert has requested that the membership send in any information that they

          would like to see added to the SERTAC calendar.

4. RTAC Coordinator Announcements:     Presented by Robert Ramerez                                                                                                                3:49-3:55

        A) New State Objectives:

            The state’s objectives will be sent out to everyone via e-mail. The first objective will be due on December 31st. There will be four new objectives from the state after funding.

 

          Follow up: Robert will send out the new state objectives with the minutes and agenda.

        B) PEPP & Pediatric Kit Bags:

            PEPP will be extended to December 31st. The Greater Federation of Women’s Clubs is putting together a fundraiser to create pediatric kits to sell for a one-time buy. They will be given to the services that have completed the PEPP. Robert will be contact the Greater Federation of Women’s Clubs and will send out any information received to the SERTAC EMS/Fire Department group list.                

          Follow up:  Robert will be contact the Greater Federation of Women’s Clubs and will send out any information received to the SERTAC

         EMS/Fire Department group list.                

        C) Injury Prevention:

            The injury prevention pilot is not a priority at the present time. There is already a template and information for it. It will be investigated at a later

            date. Robert will be contacting the State Injury Prevention Program and the Medical College of Wisconsin to inquire what each group is currently

           working on or any future initiatives to investigate what types of programs are currently being used in Southeastern Wisconsin.

        

        D) Annual RTAC Survey:

            Robert will be creating the Annual RTAC Survey through survey monkey and Robert will be sending the survey out to the SERTAC members that meet the membership criteria in the SERTAC Bylaws. Robert is requesting everyone to fill out the survey because the results will be used at the SERTAC strategic planning meeting.

            

          Follow up: Robert will be sending out the SERTAC survey in August.

 

 

 

 

 

 

5. Sub-committee break out secessions:                                                                                                                                                                  3:45-4:35

                                 

 

 

 

6. Sub-Committee Reports:                                                                                                                                                                                      4:40-5:00

                                 

 

 

7. Education Sub-Committee:     Presented by Todd Van Langen                                                                                                                             

        A)  SERTAC introduction power point:

              Currently Brad Bowen, Claire Rayford and Leif Erickson are designing a power point introduction for the SERTAC. The power point will be sent to

              the general membership and will also be sent to the Technical Colleges for use during EMT refresher courses. The work group has asked for the

             subcommittee to review the outline and make any additions. The work group has also requested the subcommittee membership send any information,

             so the group can add the information into the power point. Robert has already created some key components and he will send the information to the

             work group. Brad Bowen and Claire Rayford will present a draft of the power point at the August SERTAC meeting.

 

          Follow up: Robert will send information requested to the work group and Brad Bowen and Claire Rayford will present a draft of the power

          point at the August SERTAC meeting.

        B)  Future table top  exercise:

              Currently there is no time frame for the next table top exercise. Robert will contact Dennis Tomcyzak with the Wisconsin

             Hospital Emergency Preparedness Program for any new developments. Robert will also contact James Feeney M.D. to check into the exercise

             template created by Dartmouth College. 

           Follow up: Robert will contact Dennis Tomcyzak with the Wisconsin Hospital Emergency Preparedness Program for any new developments.

           Robert will also contact James Feeney M.D. to check into the exercise template created by Dartmouth College. 

        C)  Trauma Resource Guide:

              There was a template for a Trauma Coordinators Trauma Resource Guide that was originally going to be developed by the State Trauma

              Coordinators group. Once the site review process began the resource guide was put on hold. Robert has asked the committee to review the outline

             of the document and we will follow up on this topic at the August SERTAC meeting. Robert will start putting the document together and Robert will

             have a template for the next meeting.

          Follow up: Robert will have a template of the Trauma Resource Guide at the next meeting.

        D) Safer Grant:

            Robert has reported that Mark K. from Waukesha Emergency Management has created a summary of the safer grant from FEMA. Robert and Mark

            are still checking with the Wisconsin services that received a grant last year for more information. Robert will send the summary of the grant to all of

           the SERTAC EMS/Fire Departments.

 

 

8. PI / Registry Sub-Committee:     Presented by Annette Bertelson.                                                                                                                             

       A) Recap of last months discussion:

            Three areas were indicated for follow up.

           1.Obtaining PI reports from the registry

           2. Length of stay from ED arrival to transport to another Trauma level

           3. Generic reports from the RTAC

 

B)      PI reports from the registry:

Report from Marianne for the 1st Qtr 2007 was time from ED arrival to transport to another hospital was 4.727 hours.  Our threshold is 3 hrs. Informational.  We will look at individual hospital data for the 1st Qtr at our August meeting.

 

 

C)      Length of stay in the ED indicator:

Three hospitals had submitted data.  Each hospital time was around 2.7 hours. Each hospital is requested to submit their 1st Qtr aggregate data of ED arrival to transport to another hospital to Annette Bertelson by August 15th.  Annette will graph individual data for review at the August 28th SERTAC meeting.

                                                                

       Follow up item: Annette will graph individual data for review at the August 28th SERTAC meeting.

        D) Vice Chair for subcommittee:

        Karen Keys was named Vice Chair for the PI subcommittee.

 

 

E)       Examples of PI forms/Plans & Tools:

Karen Keyes presented her PI process & plans.

Annette presented the PI slides created for the SERTAC website and a PI report card with automatic graphing & action plan log. Annette will send slides & report card to Robert for circulation to the SERTAC members.  Members are asked to submit edits or suggestions to Annette by the August meeting.

 

Follow up: Annette will send slides & report card to Robert for circulation to the SERTAC members.  Members are asked to submit edits or suggestions to Annette by the August meeting.

 

F)       PI state indicators:

       Review of the 5 state indicators required to submit to the STAC starting in 2008.  SERTAC will focus on 1 indicator as discussed above & make  

       sure data collection & reporting is correct.  Then move to the other indicators.  There was mention of inability to obtain some of the required data.

       Members were informed if the data is not available we will not be able to report. Annette will contact Dr. Brasel about submitting to the STAC on

      using Median measures, not Mean measures.

 Follow up: Annette will contact Dr. Brasel about submitting to the STAC on using Median measures, not Mean measures.

 

9. Medical Oversight Sub-Committee:     Presented by Suzanne Martens M.D.                                                                                                                             

        A) Revised Field Triage Decision under Step Two- Clinical Signs of Shock: Capillary Refill Time > 2 seconds; Consider ALS for patients meeting criteria, call helicopter (added as a side box under Step Two).

                                                        

 

        B) The SERTAC Field Trauma Triage Decision Scheme will be taken to the EMS Association in August to discuss the BLS providers and the concept/goals.

 

 

10. Trauma Coordinators Sub-Committee Reports:    Presented by Cinda Werner                                                                                                                                                                                  

         A) The Trauma Coordinators will meet in August. They will discuss the Performance Improvement plans in individual institutions.                    

 

        B)   The Trauma Coordinators will continue working on who needs to be involved in the Trauma Registry and Site Review process.

 

Next Meeting: August 28, 2007 3:15-5:15pm, Wisconsin Athletic Center, 8700 W. Watertown Plank Rd., Milwaukee, WI 53226

Conference Room 3