Wisconsin - Southeast Regional Trauma Advisory CouncilSERTAC Meeting Minutes

Minutes

May 22, 2007

3:15-5:15
wisconsin athletic center

 

SERTAC Chair

Steve Andrews M.D.

SERTAC Coordinator

Robert Ramerez

Minute taker

Jessica Konen

Attendees

Steve Andrews, Dean Becker, Jill Becker, Chris Binter, Kathy Borst,  Rommel Bote’, Brad Bowen, Stacey Carlen, Jenna Cook,

Al Davies, Leif Erickson, James Feeney, Pamela Fischer, Leanne Fredrich, Therese Gesteland, Mary Geoghan, Pat Haines,

Frederick Hornby, Diane Huck, Karen Keys, Yvette Karweik, Larry Knuth, Kyle Marohl, Suzanne Martens, Elaine Mason, Karen McCuaig, Suann Mitchell, Gloria Murawsky, Linda Ptack, Betsy Rambo, Robert Ramerez, Claire Rayford, Lynn Reynolds, Lisa Robinson, Craig Schicker, Tony Scholten, Rebecca Schwuchow, Barbara Scott, Ann Sokop, Chris Thome, Todd Van Langen, Tracy Warren, Cinda Werner, Ashley Widoswki, , Chuck Weitzel, Sharon Wolf.

 

 

 

1. New Members:   Welcome and Introductions by SERTAC Chair Steve Andrews M.D.                                                                                         3:20-3:25

                                  Approval of April Minutes and we will defer the approval of the March minutes until the June meeting.   

 

 

2. SERTAC Chair Updates:         Presented by Steve Andrews M.D                                                                                                                         3:25-3:30                                                                                                                                         

                                A.  Need names of Vice Chairs for each sub-committees.

                         

 

 

 

 

 

 

 

3. Executive Council Updates:       Presented by Steve Andrews M.D.                                                                                                                      3:30-3:35

                                            A.  Will decide further on funding for education and currently the budget is in good standing. With the current fiscal year

                                                  coming to an end, we should be receiving the rest of our funding soon.

 

 

 

 

 

 

 

 

 

 

4. RTAC Coordinator Announcements:     Presented by Robert Ramerez                                                                                                                3:49-3:55

        A) According to the Regional Trauma Plan we need to identify populations that are not attending the RTAC meetings.  As of now we can look at having Public Health, Dispatch, Law Enforcement, and Hospital Administrators become involved with the SERTAC.    

 

          

        B) Trauma Care Week takes place the 3rd week of June. Last year there were PSA announcements on the radio and billboard signs. Suggestions can be made to support the event in June and Robert is going to discuss this topic with some of the other RTAC Coordinators. This topic will be discussed further in the Education Subcommittee.                  

 

        C) There will be Dispatch training on June 26th and the training in May went very well. Robert has stated that this is something the SERTAC would like

             to see continue and to remind everyone that we can create our own training together. With the next set of objectives being primarily hospital

            dominated, we might have to create some training for EMS through the SERTAC. We will discuss this further in the Education Subcommittee.

 

          

        D) Just a reminder, the next meeting will be held at St. Joseph’s West Bend on June 26th 2007. There is no meeting in July and the next meeting will be

            in August. Everyone is encouraged to attend the June meeting, there is still a lot we need to accomplish and we need everyone’s participation.

            

          

 

 

 

5. Sub-committee break out secessions:                                                                                                                                                                  3:45-4:35

                                 

 

 

 

6. Sub-Committee Reports:                                                                                                                                                                                      4:40-5:00

                                 

 

 

7. Education Sub-Committee:     Presented by Todd Van Langen                                                                                                                             

        A)  Targeted groups (i.e. First Responders) not involved: An educational power point can be put together about SERTAC. It can be offered to instructors to be used as a license renewal program, educating staff about SERTAC and what it is about. It would be beneficial for paramedics and Flight for Life.

 

          

        B)  Development of a Patient Tracking System will hopefully begin in August. We will continue to work on this initiative and update the meeting

              membership of any changes in the plan. We would also like to thank the Patient Tracking Work group for all of there hard work and for the time

             they spent working on this initiative.

                  

 

        C)  Trauma Care Week:  There is a meeting with Southwest Wisconsin representatives Wednesday, May 23rd. Last year Staples Marketing helped inform people about the event. They are looking into contacting Staples again. There was a suggestion to pick a topic for the event in January so there is enough time to plan and inform people about it.

               

          

        D) Table top exercise for County EMS Meetings- Robert has volunteered to start a power point and we will discuss this further at the next RTAC

             meeting.

 

 

 

8. PI / Registry Sub-Committee:     Presented by Annette Bertelson.                                                                                                                              

        A) Discussion took place regarding average length of stay for patient transfers and hospital stays.  It was determined that this group would be able to

            focus on an improvement PI plan once the average for the state was determined.

 

        B)  An unconfirmed average of 4 hours for transfers and 3 to 4 hours for hospital length of stays.  Then regional definition of standards could be

             identified.  Last meeting all present were to send Annette their statistics on LOS and she would tabulate them for the June meeting.

 

 

        C) Discussion included transfer criteria and the need to document the time of decision to transfer.  Aggregate data from the state is still unavailable. 

            Handouts from Linda were provided of a worksheet that is used in Region 9, Northern Illinois to PI transfers to a higher level of care, there

            benchmark is 2 hours.

                                                                 

 

        D) Additional discussion included the use of Glasgow coma scale.  Better education needs to be done and would make a great PI indicator.

 

            No Co-chair was identified.

 

 

 

9. Medical Oversight Sub-Committee:     Presented by Suzanne Martens M.D.                                                                                                                             

        A) The subcommittee has agreed that the Regional Trauma Plan is completed and Robert can submit the plan to Marianne Peck.

                                                       

 

        B) Trauma coordinators are to sign off on the SERTAC Field Triage Decision Scheme.

 

        C)  Revised Field Triage Decision for “Fall Patients”. If the fall is greater than 20 feet and vital signs are stable, the goal is to transport the patient to a Level I or II   trauma center.

 

        D)  Revised time from the scene to the closest Level I or II trauma center from 20 minutes to 30 minutes.

 

 

 

 

 

10. Trauma Coordinators Sub-Committee Reports:    Presented by Cinda Werner                                                                                                                                                                                 

         A) A meeting was held for trauma coordinators on Tuesday, May 22nd.                    

 

        B)  The coordinators are working on who needs to be involved in the Registry, as well as a Performance Improvement plan. The plan must have a job description in place.  Some may have higher expectations and we will continue discussions on this topic.

                                                                      

 

 

11. Presentation: Pat Haines a Physician Liaison at Froedtert discussed programs for Spinal Cord Injury, Strokes and additional education.                       

 

 

Next Meeting:

 

June 26, 2007 3:15-5:15pm

St. Joseph’s West Bend

3200 Pleasant Valley Rd.

West Bend, WI