Wisconsin - Southeast Regional Trauma Advisory CouncilSERTAC Meeting Minutes

Minutes

January 23, 2007

3:15-5:15
Woodland Prime

 

SERTAC Chair

Steve Andrews M.D.

SERTAC Coordinator

Robert Ramerez

Minute taker

Kathy Borst

Attendees

 Steve Andrews, Dean Becker, Annette Bertelson, Chris Binter, Todd Bluhm, Kathy Borst,  Rommel Bote, Katrina Ceci, Mollie Collar, Al Davies, Tom Dietrich, Pepie Du De Voire, Leif Erickson, James Feeney, Pamela Fischer, Leanne Fredrich, Therese Gesteland, Jean Green, Jenifer Hollenstein, Frederick Hornby, Diane Huck, Anne Johnson, Karen Keys, Kyle Marohl, Suzanne Martens, Elaine Mason, David Matthews, Karen McCuaig,, Laura Montgomery, Dan Murphy, Ronald Pirrallo, Betsy Rambo, Robert Ramerez, Claire Rayford, Lisa Robinson, Tammy Seefeld, Tony Scholten, Rebecca Schwuchow, Barbara Scott, Chris Sima, Cindy Smyers, Ann Sokop, Chris Thome, Todd Van Langen, Cinda Werner, Brian Wienke, Chuck Weitzel,  Andrea Winthrop

 

 

 

1. New Members:   Welcome and Introductions by SERTAC Chair Steve Andrews M.D.                                                                                         3:15-3:20

                                  Approval of November Minutes  

 

 

2. SERTAC Chair Updates:         None                                                                                                                                                                     3:20-3:30

                                 

 

 

3. Executive Council Updates:       Presented by Steve Andrews M.D.                                                                                                                      3:30-3:35

                                            Currently the SERTAC budget is in good standing. The SERTAC has not received funds for the 2007 grant year. 

                                            The SERTAC is expecting the funds by February 07            

 

 

4 RTAC Coordinator Announcements:     Presented by Robert Ramerez                                                                                                                 3:35-3:45

        A) STAC Update:    There has been a change in times for the February state meetings.  The RTAC Coordinator and STAC working sub-committee have

                                        been canceled.  All of the state EMS meetings will remain the same and the state Trauma Coordinators meeting will start at

                                        2:00-4:30pm on February 6th.                 

          

        B) Topic Course: Currently the SERTAC has 15 representatives going to the state Topic Course on February 9th. Each RTAC was given 11 spots for

                                    contributing $500 to host the course. Robert has been able to get four extra spots from the other RTACs and will continue to request

                                    extra spots for the SERTAC.                     

 

        C) New PEPP deadline:    At the last RTAC Coordinator meeting it was evident that the PEPP training is not filling up across the state. Robert

                                                requested that the November 30th deadline, to have a services Medical or Service director sign the application be extended to

                                                April 30, 2007. Robert has also requested that EMS services be allowed to send more than two representatives to the training.

                                                Robert has stated that we will have to wait until the April deadline to see where the PEPP training stands and if the training is

                                                still not be utilized, than it might be possible to send more representatives from the services that have already sent individuals.                  

          

        D) Additional Topics:     There have been some requests for additions to the agenda; Robert has moved the requests to the appropriate sub-committees.

 

 

5. Sub-committee break out secessions:                                                                                                                                                                  3:45-4:35

                                 

 

6. HRSA Updates:     Presented by Elizabeth Corneliuson HRSA Region 7                                                                                                               4:35-4:40                                             

              A) Surge Exercise: Developing an exercise using five counties, including Illinois. There currently are five Wisconsin counties contracted with the

                                            Medical College of Wisconsin, which MCW will also develop a table top exercise.  The exercise is still being developed and

                                            the MABAS system will also be tested.                

              B)  Patient Tracking Initiative:  Department of Homeland Security grant of six hundred thousand to assist in developing the patient tracking

                                                                initiative, the HRSA group is also working with vendors and consultants in developing wristbands with barcodes for

                                                                patient tracking.

              C) Burn Plan: There is a burn plan being developed and if a hospital decides they want to accept patients for up to 72hrs, there is a five thousand

                                    dollar grant.                

 

 

 

7. Sub-Committee Reports:                                                                                                                                                                                      4:40-5:00

                                 

 

 

8. Education Sub-Committee:     Presented by Todd Van Langen                                                                                                                              

        A) WARDS:    There have been some training concerns and questions regarding the WARDS system. The education sub-committee has decided to ask

                                someone from the state level to attend the next meeting.

          

        B) WI Trac:  The education sub-committee will assist the Real Time Communications Coordinator and we will also have a sub-group attending the

                             WI Trac Oversight meetings. The go live date is scheduled for April and the sub-group will also report back to the education

                             sub-committee at the February meeting.                    

 

        C) Triage Tuesday/Patient Tracking:   Currently all of the counties in the SERTAC have received their allotment of triage tags. EMS services want to

                                                                    know what is the next step with the tag.  The State is looking into the patient tracking initiative and the goal is to

                                                                    have something in place by 2008. There currently is a patient tracking meeting taking place and the education

                                                                    sub-committee feels the SERTAC would benefit from having some of our representatives attend. Robert is

                                                                    putting together a list of interested persons. This group will be a sub-group that will meet and attend the patient

                                                                    tracking meeting.              

          

        D) Education funds:     Funds will be discussed at the next Executive Council meeting, Robert will also look into the amount spent on hospitals and

                                            EMS.

 

 

9. PI / Registry Sub-Committee:     Presented by Steve Andrews M.D.                                                                                                                              

        A) State Guidelines:    Discussed the State Guidelines and the committee decided to revise the guidelines.  One of the requirements is to have a chair

                                            with extensive knowledge in process improvement.  With that requirement in mind, Annette Bertelson was elected the new chair

                                            of the PI subcommittee.

 

        B) Physician Representation: The PI/Registry sub-committee states there is a need for more representation from level III / IV surgeons and ED

                                                        physicians.

 

        C) Out of hospital deaths:  The PI/Registry sub-committee have been working on a out of hospital death form for the Medical Examiners.

                                                   This form will look at Trauma Deaths, which don’t arrive to the hospitals. Q.A. on database and have comparisons for

                                                    level 1 to level II, III, and IV’s.

                                                                       

 

 

10. Medical Oversight Sub-Committee:     Presented by Andrea Winthrop M.D.                                                                                                                              

        A) EMS Needs Assessment:    By July 1,2007 the oversight committee will have to choose two of the following to add into our Regional Trauma Plan

                                                        for EMS needs assessment.

                                                        1-A quarter of the services are not equipped to use state wide channels

                                                        2- Disaster plans

                                                        3- Trauma patient transportation destination plan

                                                        4- Transportation with airborne diseases

                                                       

 

        B) Treating Trauma Patients: The Oversight sub-committee will look into how hospitals and EMS have different care guidelines for treating trauma

                                                       patients.

 

        C) Chest tubes:   The Oversight sub-committee will begin looking into patients transported with chest tubes, which personnel can transport?

                                                                      

 

        D) Hospital Guidelines:   The Trauma Coordinators will receive Dr. Suzanne Martens’s hospital guidelines. Robert will e-mail the guidelines and any

                                              questions or feedback should be directed back to Dr. Martens.

                                                                       

 

11. Trauma Coordinators Sub-Committee Reports:    Presented by Cinda Werner                                                                                                                                                                                  

         A) Site Reviews : The site reviews have begun across the State and the Trauma Coordinators sub-committee will continue to look into this topic.                        

 

        B) Trauma Registry:   There will be two workshops for hospitals / Trauma Coordinators by July. The tentative dates are March 27th and June 26th.

                                                                      

 

 

12. Presentation for WI Trac:    Presented by Deb Van Matre-Real time Communications Coordinator                                                                5:00-5:10

 

 

 

 

Next Meeting:

 

March 27, 2007 3:15-5:15pm

400 Woodland Prime
N74 W12501 Leatherwood Ct
Menomonee Falls, WI 53051

    Conference Room: Prime Preserve