SE REGIONAL TRAUMA ADVISORY COUNCIL

COMMITTEE MEETING MINUTES

DATE: 11/28/2006 CHAIR: Steve Andrews M.D.

TIME: 3:15-5:15 Recorder: Robert Ramerez

PLACE: Wisconsin Athletic Center

ATTENDEES: Steve Andrews, Chris Binter, Todd Blaser, Todd Bluhm, Rommel Bote’,Brad Bowen, Dan Burns, Andy Cardoni, Stacey Carlen, Katrina Ceci, Mollie Collar, Jenna Cook, Al Davies, Mary Kay Dietrich, Tom Dietrich, Pepie Du De Voire, Leif Erickson, Chris Fox, Scott Gillard, Jenifer Hollenstein, Frederick Hornby, Diane Huck, Larry Knuth, Karen Keys, Gina Lindsey, Sharon Long, Kyle Marohl, Suzanne Martens, Elaine Mason, Karen McCuaig, Laura Montgomery, Jamie Moore, Ronald Pirrallo, Linda Ptack, Chad Radke, Betsy Rambo, Robert Ramerez, Claire Rayford, Lisa Robinson, Craig Schiker, John Schindler, Tony Scholten, Rebecca Schwuchow, Cindy Smyers, Ann Sokop, Tom Terry, Chris Thome, Cinda Werner, Brian Wienke, Andrea Winthrop, Robert Wood, Shannon Ziglinski

TOPIC	DISCUSSION	ACTION
1. Call to order by	Steven Andrews M.D.
2. Minutes Approval	Motion and unanimous approval to accept the October 2006 minutes.
3. Introductions	A. New Members Welcome new members and Thank you for attending!
4. SERTAC Chair report 5. Executive Council updates 6. RTAC Coordinator updates 7. Report from the Education subcommittee 8. Report from the PI / Registry subcommittee 9.Report from the Medical Oversight Sub-Committee 10. Recognition of Cinda Werner 11. Trauma Coordinator Updates 12. Administrator Workshop 13. Presentation 14 Open Discussion 15. Next Meeting	1 Announcements from the Chair by Steve Andrews M.D. a) New meeting format Dr. Andrews has changed the SERTAC meeting format, the new format will begin this meeting and we will have the subcommittee meetings earlier on the agenda. The purpose of the new format is to allow for maximum participation in the subcommittees. Executive Council Meeting Report – by Andrea Winthrop M.D. a) Bylaws The revisions to bylaws will be: 1-corrected organizational chart 2-Trauma Coordinator Subcommittee description and participation will be added. 3-“active member” requirements added as section F only active members have voting privileges must attend 50% of RTAC meetings per calendar year and must also be a member of a subcommittee. Executive officers must meet requirements of active membership as well. Dr. Andrews called for a vote to accept the new Bylaws and the Bylaws have been passed by a unanimous vote. Announcements from RTAC Coordinator- Robert Ramerez WARDS a) Robert has given a brief description of the WARDS system and is inquiring with the state EMS office on possible future training. Currently 18% of the state is entering data into the system. b) EMS Medical Directors Robert has requested that EMS services send in contact information for EMS Medical Directors, currently the Northwest RTAC is exploring some training opportunities for all of the state EMS Medical Directors. c) PEPP Course The PEPP application has a date error; the application is to be signed by Nov 30 by the EMS service director. There will be information on new courses added every month. PEPP – Pediatric Education for Pre-hospital Professionals. BLS or first responders attend the first course. BLS 1 day $160, ALS $320 covers course, food, mileage. d) Mock Site Review We have already met the 3^rd objective of conducting two site review workshops. The SERTAC will be hosting a Mock Site Review Workshop and this will be the last scheduled workshop before the site reviews begin in January 2007. Subcommittee Reports Education Subcommittee Report – Robert Ramerez The letter for EMS agencies regarding required trauma information on the run sheets will be discussed at the next meeting when Todd Van Langen returns. The possibility of creating a WARDS question and answer document for EMS services. The plan for ATLS registration for February course. 1-Announce to the Trauma Coordinators through e-mail. 2-Hospitals can submit names of interested physicians. 3-The deadlines will be more evident and hospitals that have sent a representative to the first course will not have a spot unless Robert does not receive enough names to fill the course. 4- In order to allow the fairest process, Robert will continue to discuss the course with the Trauma Coordinators. PI Subcommittee – Dr. Steve Andrews The Fox Valley RTAC met regarding registry requirements and training. Further information will be obtained from the Fox Valley RTAC re possible joint training. The registry is down at times. With respect to PI case reviews, the PI committee may need their own meeting time, similar to the trauma coordinators to do PI system and case reviews WEMSA conference- The SERTAC will send Robert to the conference as a representative for the SERTAC. Medical Oversight Subcommittee – Dr. Andrea Winthrop ACS revised transport and triage guidelines- Dr. Andrews has put together and discussions per county will develop. Once available electronic versions will be sent to members for education and reference. Modified guidelines for Level III hospitals will be sent to the Trauma Coordinators for a starting point. EMS Needs Assessment-The results of survey are to be reviewed and prioritized topics: injury prevention, equipment, PI, communications, MCI Members were assigned portions of the report to review Recognition of Cinda Werner by Dr. Andrews On behalf of the SERTAC, Cinda Werner is presented with a Certificate of Appreciation for her assistance in preparing the Trauma Coordinators for the upcoming site review process. Cinda has also been nominated by all of the Trauma Coordinators as the Chair of the Trauma Coordinator subcommittee. Trauma Coordinator Meeting Updates – by Cinda Werner Trauma coordinators workshop The Trauma Coordinators will continue to work through questions and plan to review the PRQ. The Trauma Coordinators will also review the PI indicators as examples. The Trauma Coordinators will continue to work together and discuss the site review process. Cinda is going to set up a meeting with Dr. Brasel to discuss the December 15^th workshop. Summary of Administrator Workshop by Andrea Winthrop M.D. The Administration Workshop went extremely well and many of the attendees commented that the workshop was beneficial. Some of the topics discussed were surgeon response criteria, PI process, rural vs. metro standards and any concerns. When discussing the EMS perspective towards a Level III / IV hospital, in Milwaukee County a designation will not have an impact due to the transports to Froedtert Hospital. 911 Dispatcher and Simultaneous Helicopter Activation- By -Linda Ptack Linda Ptack from Flight for Life has given a power point presentation and addressed questions from the SERTAC. None January 23, 2007 400 Woodland Prime N74 W12501 Leatherwood Ct Menomonee Falls, WI 53051 Conference Room :Prime Preserve	Robert- Continue to look into the WARDS system and possible future training.