SE REGIONAL TRAUMA ADVISORY COUNCIL

COMMITTEE MEETING MINUTES

DATE: 09/26/2006 CHAIR: Andrea Winthrop M.D.

TIME: 3:15-5:15 Recorder: Kathy Borst

PLACE: Waukesha Memorial Hospital

ATTENDEES: Dean Becker , Kathy Borst, Dan Burns, Stacey Carlen, Katrina Ceci, Mollie Collar, Al Davies, Tom Dietrich, Leanne Fredrich, Jean Green, Frederick Hornby, Diane Huck, Larry Knuth, Karen Keys, Robert Krantz, Richard Kropp, Kim Krueger, Todd Van Langen, Kyle Marohl, Suzanne Martens, Karen McCuaig, Laura Montgomery, Mary Muth, Sue Pautz, Ronald Pirrallo, Linda Ptack, Jill Raffay, Betsy Rambo, Robert Ramerez,, Lisa Robinson, Craig Schicker, John Schindler, Rebecca Schwuchow ,Tony Scholten, Barbara Scott, Cindy Smyers, Ann Sokop, David Sorrentino, Melanie Stratman, Chris Thome, Chuck Weitzel, Cinda Werner, Brian Wienke, Andrea Winthrop, Shannon Ziglinski

Excused: Steve Andrews, Leanne Fredrich, Mary Geoghan, Gloria Murawsky, Elaine Mason, Lisa Hass-Peters, Claire Rayford

TOPIC	DISCUSSION	ACTION
1. Call to order by	Andrea Winthrop M.D.
2. Minutes Approval	Minutes sent out last week. Motion and unanimous approval to accept the June 2006 minutes.
3. Introductions	A. New Members Welcome new members and Thank you for attending!
4. SERTAC Chair report 5. Executive Council updates 6. RTAC Coordinator updates 7. Trauma Coordinator Updates 8) Open Discussion 9) Report from the Education subcommittee 10) Report from the Registry subcommittee 11)Report from the Medical Oversight Sub-Committee 12) Report from the PI subcommittee Next SERTAC Meeting	1 Announcements from the Chair (Andrea Winthrop) a) December meeting poll- will be having Trauma Coordinator workshop in December. No assignments due in December, recommend not holding the meeting due to possible poor attendance. Meeting in November will be the Tuesday after Thanksgiving. No meeting in December, voted and approved b) Survey results – meeting sites – most people want the meeting to follow HRSA and in favor of a fixed meeting site. HRSA has arranged to meet at Woodland Prime. Request for fixed site to be in Milwaukee, close to Froedtert. Security will be an issue and name tags will have to be distributed. Fixed site will begin in January, following HRSA and Trauma Coordinators meeting will follow. Survey results talked about meetings with the focus being primarily on EMS vs. hospital, related to the deliverables for last year. The next year will focus on trauma plan focus, site reviews, and emergency preparedness. Acronyms – will try to define terms used during the meetings, if you need clarification please ask for it so it can also be included in the minutes. c) Trend / data from registry – EMS service or hospital and PI meetings will be protected, under regulations for privacy and confidentiality. Discussion of closed vs open meetings. d) Site reviews to start in Jan. Three reviews/month until all hospitals are reviewed. Some discussion that surveys may not start in January – due to problems with media involved in site review. Next STAC meeting in 2 weeks, will discuss further. e) ATLS - Froedtert 12/7 & 12/8 – Medical Oversight will decide how the registration will take place. Check will be held by the Treasurer until the physician takes and completes the course, then reimbursement from RTAC. First course 16 students. Next course in February. 32 physicians budgeted to pay for during this fiscal year. Registration forms can be downloaded from organization. Executive Council Meeting Report – by Andrea Winthrop M.D. a) Executive council updates: The SERTAC has not met since June, there will be a lot of information at today’s and future meetings. b) Bylaws – version of bylaws sent on Friday, the Executive Council would like Advisory Council to vote on. c) Budget- Closing out 2006 grant year budget. Financial standpoint – in good shape, carry out all educational offerings from last fiscal year. 2007 – We have additional money from past grant year to carry over. b) Changing of SERTAC Chair Dr. Andrea Winthrop has fulfilled the two year term as Chair. Dr. Steve Andrews will officially take over as the SERTAC Chair after new Vice Chair elected. Vice Chair is open – will solicit nominations from the RTAC membership. The new Vice Chair will become a member of the Executive Council, also stay on as post Chair council for one year. Submit nominations to Robert, deadline October 10, 2006 (via email). Slate will be made known and will vote at the October meeting. Announcements from RTAC Coordinator- Robert Ramerez Table Top Reports a) All 3 reports available on the website. b) All information on the last page will be used at the State panels. c) Maybe next fiscal year this information will be used. Pediatric Education for Pre-Hospital Professionals PEPP training – sent out to all EMS services. Receiving a lot of returned mail. PEPP – Pediatric Education for Pre-hospital Professionals. BLS or first responders attend the first course. BLS 1 day $160, ALS $320 covers course, food, mileage. Deadline – 11/30/06. If we get 100 % attendance we will receive $2500 grant. Trauma Nursing Core Course TNCC reimbursement – Deadline 12/15/06. Must be sent in to Robert. Budgeted for 24, cut it off at 12 students, and did not receive one from every hospital. 3 classes Froedtert 10/24/ 10/25, 10/30 & 11/1, 12/5 & 12/6. Triage Tuesdays Triage Tags and Triage Tuesday – Milwaukee County will be receiving tomorrow. Waukesha will be next and then we will start Triage Tuesday. Send an email – where in every County they have received it. Betty Corneliuson was responsible for the hospitals, and the RTAC was responsible for EMS. No official start date until Waukesha has received them. When delivered to counties instructed to pick a date to start their training. Will have Triage Tuesday once a month once everyone has received them. Announcements Froedtert 4^th Annual Critical Care Conference – brochures at the back – Froedtert – Critical Care Conference 11/17 – Sheraton/Airport (contact Robin Evans – Rich Giller) rcevan@fmlh.edu Web cast – 9/27/06 12:30 Making trauma systems work for children – email sent out. OJA (Office of Justice Assistance) – radios & help state insure communication and interoperability between agencies – grant available to help pay for upgrading EMS radio services Trauma Coordinator Meeting Updates – by Cinda Werner Trauma coordinators workshop a) Last meeting, went over level 3 & 4 site review criteria. Discussed documents and the use of the website to send documents. Trauma registry workshops – need to hold 2 more, will combine with another RTAC to hold workshops. Debi Peters was present at the Workshop and will attend the Registry Workshops. There currently is money allocated in budget for the workshops. b) St. Josephs Regional Medical Center in Milwaukee will be hosting the mock site review.