SE REGIONAL TRAUMA ADVISORY COUNCIL

                                                                                                                             COMMITTEE MEETING MINUTES

 

DATE:         March 28, 2006                  CHAIR:                  Andrea Winthrop, MD

TIME:          3:20 – 5:35 PM                  Recorder:                  Suzanne Martens, MD

PLACE:      Kindred Hospital                                                                                                                                                                                                                                                                                                                                          

ATTENDEES:    Sandy Anderson, Steve Andrews, Steve Bane, Dean Becker, Todd Blaser, Kathy Borst, Dan Burns, Al Davies, Jean Green, Kathleen Henley, Frederick Hornby, Jennifer Johnson, Karen Keys, Larry Knuth, Kimberly Larsen, Gina Lindsey, Scott Lund, Suzanne Martens, Elaine Mason, Karen McCuaig, Jim Miller, James Moore, Carolyn Mueller, Gloria Murawsky, Dan Murphy, Mary Muth, Sue Pautz, Linda Ptack, Betsy Rambo, Claire Rayford, Sally Robb, Lisa Robinson, Tony Scholten, Rebecca Schwuchow, Cindy Smyers, Todd Van Langen, Cinda Werner, Brian Wienke.

EXCUSED:  Mary Kay Diderrich, Ronald Pirrallo, Robert Wood, John Weigelt

TOPIC

DISCUSSION

ACTION

1.   Call to order by Andrea Winthrop, MD

 

 

 

2.   Minutes, February 28, 2006

Members Approved February Minutes.

 

Minutes approved

 

3.   Introductions

A.                    New Members

   Welcome to all new members attending SERTAC Meetings!

  

 

 

 

4.  SERTAC Chair Announcements

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.  RTAC Coordinator Announcements

1        Announcements from the chair – by Andrea Winthrop

a)      Secretary Position                                                            Dr. Winthrop reports Secretary Position is available to any committee member. Secretary Position responsible for recording and transcribing minutes for Executive Council and SERTAC Meetings.

b)      Trauma Registry Workshops.                                               Each Hospital must send their registrar, and may have more than 1 person such as Coordinator or medical records person involved.  The application is due on April 15th to Marianne Peck and the application is available on the SERTAC website.    

c)      Meeting Attendance.                                                             Updating membership attendance and contact info. The update is needed to verify organizations not being represented and have up to date contact info so information is getting out to members.

d)      Trauma Coordinator Workshop                                        Cinda Werner is willing to sponsor a Trauma Coordinator Workshop as part of training for Registrars / Coordinators. More than one day may be needed.

e)      Site Review Team                                                                     If any members are interested in becoming a site reviewer, contact Marianne Peck at peckme@dafs.state.wi.us to inquire about the application process, fees and credential requirements. Applications are due on 3/31/2006.

f)        The State of Wisconsin Trauma Registry database is expected to go live in July 2006.  The State is planning to offer mandatory registry database training courses in June 2006.

g)      Executive Council Meeting Report                                                  - Discussed Secretary Position                                                   - Vice Chair position, need to replace Dr. Nirula                 - Bylaws reviewed and revised, Bylaws will be on members section of website.                                                              - Registry and PI subcommittees are currently combined, may be separate when Registry is activated.                         - Budget now accurate and there are funds to be used, looking for training opportunities: coding, registry, ATLS, PHTLS, etc.                                                                                      - WEEPP extension letter drafted, extension to May 30th due to change in RTAC Coordinator.

2        Announcements from RTAC Coordinator – by Robert Ramerez

a)      SERTAC Website                                                                    - An option for site security is to have passwords assigned by county, which will make for easier changes in passwords.                                                                     - The links portion of the website will be upgraded to be more user friendly and county specific.                                 - Some documents (word, excel, ppt.) will be converted to adobe, so documents will be available for search engines on internet.                                                                              - Information such as booklets / handout information will be posted on website. By posting info on website members can access documents and member’s e-mail storage space will not become as full.                                                              -Information can be added regularly for current events or training.                                                                               – Members info will only be on member’s site and will be password protected.

b)      Triage Tags and WEEPP                                                                               The State is sending enough tags so each service vehicle carries 150 tags. The distribution plan is currently being discussed, Paramedic Base offered to be a staging point or tags can be sent out by county through Emergency Medical Directors. Currently quarterly evaluations on Triage Tags are expected to start in October. Patients can refuse to participate; tags will be kept on clip boards instead of on Patient. A script is available in the Triage Tuesday packet, each site or service is allowed to offer own script to Patient. Current goal is to have Triage Tuesday twice a month, plan to keep tags for evaluations, and to have services familiar with tags.

c)      Table Top Exercise                                                             The Table Top Exercises will begin on 4/15 and will be ending 8/31. There must be a minimum of three regions working together that typically do not interact. The SERTAC Committee will need to determine how many exercises will be required. There is a reimbursement of $1500 per exercise funded by the State; SERTAC has an extension until May 1st to submit schedule and expense report. The Education Committee is to review and get info on what resources will be needed to conduct Table Top Exercise. If Committee members are interested, there is a need for minute-takers and facilitators for Exercises. Minute-takers and facilitators will be paid $200 for the two hour exercise, if interested contact RTAC Coordinator.

d)      Trauma Personnel Description for Level 3 and 4                                            Job descriptions and definitions are difficult to find. Purpose of information is to assist Committee Members in receiving a specific title with Level III Hospitals                                                                          

 

 

 

Dr. Martens offered to take minutes for today’s meeting.

 

 

 

 

 

Trauma Registry training June 20 and 21, 2006. More info to follow.

 

 

 

 

Committee Members - Please review your EMS services and/or hospital information on the website to verify the accuracy.  You may submit revisions, additions and changes to the RTAC Coordinator – Robert Ramerez.

 

C. Werner- Please keep members informed on development of workshop.

 

 

 

 

 

 

 

 

 

 

 

 

 

R.Ramerez – Provide web designer with a revised SERTAC Bylaws to have loaded to the website.

 

 

 

 

 

 

 

B. Rambo – forward a copy of the budget to Robert to post on the website.

 

 

 

 

 

R. Ramerez – Please format and draft a letter to send to all EMS services to inform them of the deadline of May 30, 2006 for the WEEPP training.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6. Report from PI/Registry Sub-Committee

 

1.      ATS Course- ATS Course for Registrar / Coordinator will     cost about $325 and will not be available until 2007, must use ATS instructors.

 

 

2.      Trauma Coordinator Workshop- Cinda Werner can sponsor a one day workshop to help program development with a possible start date in May. Beginning development of a physician workshop for the same day.

 

 

 

 

 

 

7. Report for Education Sub-Committee

 

1.      PHTLS Course - SERTAC will be sponsoring 24 students to attend the upcoming PHTLS course on April 22 & 23, 2006.  Only serious applicants should submit an application, please have an alternative person available to fill in at the last minute.  Submit applications to Lisa Heinz (lheinz@mrmcffl.org or 414/805-6432) and list a contact person.

 

2.      Table Top Exercise – There will be a possibility of three   Table Top Exercises simultaneously at Waukesha Memorial Hospital in conjunction with the SERTAC meeting on August 22nd 2006.

 

 

 

 

 

 

 

 

 

T.Van Langen and R. Ramerez-

Please get estimate of costs for all three table top exercises.

 

 

 

8. Report from the Medical Oversight Sub-Committee

 

1.       ATLS Course- Offer ATLS courses to assist physicians in maintaining educational requirement. The tuition will be $500 and less for auditing RN / PA. The minimum is 16 students to conduct course, goal will be to get 24 students for course. The areas targeted will be the North and South areas of the SERTAC, proposal for Sept. / Oct. and second course in Feb. There will be a focus on level III & IV Hospitals, with extra info on stabilization and transfer.

 

2.      Patient Care Guidelines- EMS guidelines / protocols available. Hospital guidelines not found for level III & IV, will need to modify level I information provided by FMLH and CHW.

 

R Ramerez will get info on cost of conducting a course.

 

 

 

 

 

 

 

Guidelines from FMLH and CHW will be posted on the SERTAC website.

 

8.   New Discussion Items

None

 

 

 

 

9.   Next Executive Council Meeting

Tuesday, April 25, 2006 @ 2:15 PM – 3:15 PM

  Milwaukee Safety Academy

  6680 N. Teutonia Ave.

  Milwaukee, WI 53209

 

 

 

 

10. Next  SERTAC Meeting

Tuesday, April 25, 2006 @ 3:15 PM – 5:15 PM

  Milwaukee Safety Academy

  6680 N. Teutonia Ave.

  Milwaukee, WI 53209