SE REGIONAL TRAUMA ADVISORY COUNCIL

COMMITTEE MEETING MINUTES

DATE: May 23, 2006 VICE CHAIR: Steve Andrews, MD

TIME: 3:25 – 4:45 PM Recorder: Robert Ramerez

PLACE: Oakwood Center Room 1a

ATTENDEES:, Sandy Anderson, Steve Andrews, Dean Becker, Kathy Borst, Stacey Carter,Katrina, Ceci, Mollie Collar, Al Davies, Elizabeth Fuller, Frederick Hornby, Diane Huck, Todd Van Langen, Gloria Murawsky, Suzanne Martens, Elaine Mason, Karen McCuaig, Ronald Pirrallo, Betsy Rambo, Claire Rayford, Sally Robb, Lisa Robinson, Tony Scholten, Rebecca Schwuchow, Chris Thome, Kathy Vetter, Cinda Werner, Robert Wood.

Excused: Dan Burns, John Emmer, Andrea Winthrop

TOPIC	DISCUSSION	ACTION
1. Call to order by Steve Andrews, MD
2. Minutes, March, 2006	March minutes remain as draft; R. Ramerez has received minutes and will put on website. Next SERTAC meeting, minutes can be motioned for approval.	R. Ramerez place minutes on website, members can than look over minutes.
3. Introductions	A. New Members Welcome new members and Thank you for attending!
4. SERTAC Chair report 5. Executive Council updates 6. RTAC Coordinator updates 8) Report from the Education subcommittee 9) Report from the Registry/PI subcommittee 10)Report from the Medical Oversight Sub-Committee 11.) Discussion Items Next SERTAC Meeting- the State Defined RTAC Objectives will be addressed Next SERTAC Meeting	1 Announcements from the Vice Chair – by Steve Andrews a) Dr. Winthrop announced in past meeting that the Executive Council approved funding for a part time administrative assistant to record and transcribes monthly meeting minutes. Robert Ramirez is exploring avenues to fill this position. Froedtert is currently interviewing candidates with the intention of including the position of transcribing minutes. b) Announcements from Marianne Peck R. Ramerez received e-mail from Marianne Peck regarding current events from state. R. Ramerez states he will send out new attachments to committee members, attachments already on website will not be sent. c) Registry Training Workshop: Marianne Peck has sent current roster for June Registry Training Workshops. R. Ramerez will e-mail committee. If committee members have registered for the training and are not on the list, contact R. Ramerez. Executive Council Meeting Report – by Steve Andrews report from today’s executive council meeting today at 2:15. a) Bylaws -The Motion to approve the bylaws will have to wait until next meeting, due to possible hire of personnel b) Finance – B. Rambo and R. Ramerez are working with John Pandl and Linda Anderson regarding the budget and any extra monies in SERTAC account. R. Ramerez and B. Rambo are going to conduct meeting with State Representatives in regards to SERTAC Account and fiscal transition in June. c) Possible Training- With transition of funds occurring in June, the possibility exists of monies becoming lost. In this event the monies in the SERTAC account have to be delegated towards an objective, the option of training was brought forward by committee. The committee has mentioned numerous training possibilities and the TNCC courses are the first to be held in area. Ceci, Katrina has given dates of these courses and will forward them to R. Ramerez. The costs involved (if we want to do a separate course for the RTAC): $100 per student ($40 for book and $60 fee to the Emergency Nurses Association) $200 per instructor/day - required to have 1 instructor for each 4-6 students $300 per day for the Course Director (who also counts as an instructor) to allow time for administrative duties. B. Rambo and R. Ramerez will be looking into the budget and will get information on fiscal transition in June. After information is obtained, discussions on this topic will continue. 1. Announcements from RTAC Coordinator- Robert Ramerez a.) Triage Tags-R. Ramerez has begun to ship out triage tags to SERTAC Counties. R. Ramerez needs to receive more tags from the State in order to supply triage tags to Milwaukee and Waukesha Counties. R. Ramerez will be receiving more at the RTAC Coordinators meeting in June. Services should begin using tags when received. Once all counties are supplied with triage tags, than a day can be picked in conjunction with SERTAC Hospitals. b.) Table Top Exercises – The Education Sub- Committee will come up with location for table top exercise. The flyer has been created and once location is set, the table top flyer can be sent out to all services. R. Ramerez will be attending meetings in each county and discussing current events. c.)SERTAC Newsletter – R. Ramerez has created a template for a SERTAC newsletter. The newsletter will be beneficial over the summer months by keeping committee members informed between meetings and in July when there is no SERTAC meeting. R. Ramerez is also going to solicit the newsletter to other Chairs of various meetings. d.)Deadlines – The deadline for the WEEPP training is May 30, 2006. R. Ramerez will continue to work with services to complete the training before deadline and will discuss the current time frame for reimbursement for services, after meeting with Tracey Froiland at the RTAC Coordinators meeting. The deadline for the OJA Radio Grant is June 5, 2006. Paul Wittkamp discussed grant through Homeland Security at April SERTAC meeting. OJA is providing grant funding for upgrading the EMS communications system in our state. There is an $8 million pot available for all responders. e.) Beta Site Testing- The State Trauma Advisory Council is currently conducting Pre-Beta site questionnaire. Once the STAC has finalized the Site Review Questionnaire and make it public, R. Ramerez will send out to SERTAC Hospital representatives. a.) Table Top Exercise- The Educational Committee has discussed three possible locations for the table top exercise. Facilitators and Minute Takers have been acquired. A flyer is created and will be sent out to all services. Gloria Murawsky is assisting with rooms at the Milwaukee Safety Academy. G. Murawsky will inform R. Ramerez of room availability. b) PHTLS Awaiting feedback on the course. a) Need 2-3 educational meetings/year for trauma registry and an additional 2-3 for trauma coordinators. This Thursday’s meeting for trauma coordinators will hopefully count toward next year’s requirement. For budget purposes, we will need ~$1,000 per meeting so we will need to plan for $3,000-$5,000 for both registry and coordinators. The state is planning on putting on an equivalent to an ACS Trauma coordinators course. For trauma registrars, the SERTAC will need to bring in the ACS to do a 2 day course for approximately 25 registry people for our region. The tuition cost is estimated at $250/person for a tuition cost of $6250. In addition, printing and food will require an additional $1250 for a total of $7500. Due to their busy training schedule, the ACS will not be able to come and does the registry course until early 2007. b) Only briefly discussed PI. Requested committee members to bring in what other states are doing for PI. Will also go to the ACS COT web site and look at their online PI material. These will be brought to the next SERTAC meeting. a) ATLS Will need to finalize dates in November and February for the ATLS Courses. E-mail invite will be sent out to all SERTAC physicians with priority given to level III Surgeons. The estimated costs range from $500-$800 and will be a first come first serve basis. b) EMS and Hospital guidelines: List of guidelines reviewed. Discussion re legal implications, and concerns re: placing these on the website. Recommendation to place only lists of available guidelines on website, and pursue with Risk Management/Legal and CHW/FMLH re disclaimers. Cinda Werner is going to look into CHW legal guidelines and if possible will have patient guidelines put onto SERTAC website under password protection. c.)Approach to Level III Guidelines: Dr. Martens will be working on the guidelines and completion is scheduled sometime this summer. a.) State Defined RTAC Objectives For the next grant year there are 3 objectives for each RTAC i) Regional trauma plan completed by June 30, 2007 ii) RTAC to conduct 2 trauma registry workshops between July 1, 2006 and June 30, 2007 iii) RTAC to conduct 2 workshops on site reviews by June 30, 2007 d) Site reviews: tentatively to begin Jan 2007. Site reviewers training date early November 2006 Tuesday, June 27, 2006 @ 3:15 PM – 5:15 PM Synergy Health St. Joseph's Hospital 3200 Pleasant Valley Rd West Bend, WI	R. Ramerez- Continue to follow through with finding minute taker for June. R. Ramerez – will send out attachments to committee. Committee Members- If you have registered and are not on the list, please notify R. Ramerez. R. Ramerez- add bylaws and SERTAC approval to next agenda.